A point of sale (POS) system is something that all business owners are familiar with and interact with nearly every day.
If you’re still using a legacy POS, you might be hesitant about upgrading to an all-in-one POS, like StoreHub, even if you’re aware of the benefits.
The switch may feel like a hassle, having to adapt to a new system – but swapping over to an all-in-one POS can simplify your business operations, leading to increased productivity, lower costs, and higher revenue in the longer run.
In this article, we’ll delve deep into the differences between StoreHub’s POS and a legacy POS to equip you with the knowledge you need to select the right system for your business.
What is StoreHub?
StoreHub is an all-in-one, cloud-based POS that’s built for all kinds of businesses.
It offers a full ecosystem that’s equipped with over 30 features such as inventory management, automated SMS marketing, Order & Pay At Table, loyalty, and reporting analytics to help you run and grow your business (no matter how many stores you have).
Watch this short video to learn more about the StoreHub POS system.
What are StoreHub’s features?
Whether you run an F&B or retail business in the Philippines, the StoreHub POS incorporates features that benefit both industries. Here are some key features:
- POS system: to drive sales and streamline your F&B and retail business operations.
- Order & Pay At Table: to enable customers to take charge of their ordering experience using only their mobile devices.
- Inventory management: to track and control your inventory, down to the individual ingredients you’re using and the total value of your stock.
- Multi-location management: to manage operations and performance across multiple locations from one dashboard.
- Reporting and analytics: to leverage real-time data-driven insights anytime, anywhere to make better business decisions.
- Employee management: to reduce time spent on manual HR tasks.
- Online ordering for F&B: to maintain your margins by allowing customers to order delivery or self-pick-up directly from your store.
- WebStore: to build, manage and grow your e-commerce & online business.
- Loyalty: to reward existing customers and drive repeat purchases.
- SMS marketing: to run targeted promotions and increase revenue.
Watch this video to discover how Wagyu Studios effectively adapted to the challenges posed by the pandemic with the StoreHub POS.
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What is a legacy POS?
A legacy POS is a manual cash machine that stores cash and processes transactions.
This manual POS was highly popular in the past and is still in use in most businesses, including the food and beverage (F&B) and retail industries in the Philippines.
This system is very user-friendly – you simply input the prices of the items, and you’ll receive a tally of the total products and remaining payment. It’s straightforward but business owners are limited to only these features.
What are legacy POS’s features?
The main features found in a manual cash register system are:
- POS System: assists cashiers in calculating the total amount of products.
- Barcode Scanner: capable of scanning items with valid barcode labels.
- Battery Operation: can function without WiFi and electrical power, but batteries need occasional replacement.
- Security Lock: only those with the key can turn on the POS and perform adjustments or returns of items.
Main comparison: StoreHub vs Legacy
Let’s take a look at the comparison of features and prices between StoreHub and a legacy POS.
| StoreHub | Legacy | |
| Main features | POS system, QR order & pay, CRM, loyalty | POS System, barcode scanner, security lock |
| Software pricing | From ₱1,874/month (billed annually) | It doesn’t have any software because it only functions to record payment amounts. |
| POS hardware costs | Hardware: From ₱21,339 Inclusive of:
|
From ₱300,000 for one No additional products or integrations available. |
| BIR accreditation |
Yes Official BIR-accredited receipts will be automatically printed for you. A Z-Reading Report which is your end-of-shift report will be generated as well. |
No Z-reading Reports. Official BIR-accredited receipts need to be manually written. |
| BIR registration | ₱1,000 | No |
| Accounting integration(s) | Financio, QuickBooks, Xero | None |
| Food delivery integration(s) | Foodpanda | None |
BIR Accreditation: StoreHub vs Legacy
Tax season is one of the most stressful periods for any business owner to gather the right paperwork or receipts. This is especially crucial because failure to do so can get your business to be fined up to ₱50,000 per cash register.
To ease the stress, StoreHub is a BIR-accredited POS system that simplifies tax filing for business owners in the Philippines. If you’re planning to be a business owner or if you’re already running a business in the Philippines, StoreHub can help you register your POS system with the BIR for just ₱1,000.
This means your POS can print Official Receipts (OR) and you won’t have to manually write each one by hand.
On the other hand, if you’re using a legacy POS, all your receipts and documents have to be manually written down and recorded. You also have to compile all of them and make sure not a single one is misplaced.
That means a lot of time wasted on work that could easily be done with a BIR-accredited POS system. Moreover, handling everything manually increases the likelihood of mistakes happening. These errors are costly and could potentially lead to added stress during tax season.
Customer loyalty: StoreHub vs Legacy
Getting a new customer costs up to 25 times more than retaining current ones.
That’s why developing a strong customer base is important for businesses to maintain a steady and predictable stream of income. This stability allows businesses to plan for the future, invest in expansion, and weather economic downturns more effectively.
StoreHub offers integrated features with the POS, such as Cashback, allowing you to reward your customers. Easily enable this feature on your POS and set the percentage amount you’d like to offer your customers.
This simple and effective reward system serves as a great incentive for customers to return to your store and make purchases, utilising the rewards they’ve earned. It’s also an excellent way for you to connect with your customers by sending out automated and personalised SMS messages to them using StoreHub Engage.
If you’re using a legacy POS, you’d have to invest more time, effort, and money on advertising to retain customers. This could mean giving special deals or offers, which can end up costing you more money.
Reports and analytics: StoreHub vs Legacy
It’s very important for both F&B and retail business owners to be aware of and record sales to know the profits or losses they obtain.
While a manual cash register system can tally the daily sales amount, it still requires manual calculations to know earnings and losses on a weekly, or yearly basis.
On the other hand, an all-in-one POS system like StoreHub is more convenient as it offers real-time sales reports, accessible anytime and anywhere. This can not only save you time and effort compared to manual calculations but also provide you with accurate and updated information.
StoreHub’s Reports & Analytics feature allows you to effortlessly view the most recent sales data categorised by day, week, and year. This allows you to easily pinpoint peak operating hours and identify your business’s best-selling menu items or products.
Furthermore, it makes it convenient for you to craft effective sales strategies based on the latest reports. You can also access your business data via the StoreHub Manager app on your smartphone.
Food delivery integration: StoreHub vs Legacy
If you operate a cafe in the Philippines, it’s a good idea to offer delivery services to reach more customers and expand your customer base.
By integrating a delivery system with your StoreHub POS like Beep Delivery, you can reduce delivery and transaction fees for your customers, making your store the preferred choice over competitors.
Orders placed for delivery are easily sent to your POS and kitchen, simplifying the process for your front-of-house and kitchen staff. This eliminates the need for your staff to manually input orders from the delivery app into the POS and then printing a separate docket for the kitchen, reducing the likelihood of errors.
For those using a legacy POS system, the only option is an external delivery service, which can be more expensive and complex. Business owners would need to adopt a separate delivery platform, a process that can be time-consuming and costly, particularly for those with busy schedules.
Summary: The best POS for your business
Switching away from a legacy system can seem like a daunting and time-consuming task.
But if you want to grow and run your business efficiently, then StoreHub is the best option for you. An all-in-one POS system like StoreHub can help manage your business operations, increase sales, and enhance your customer service quality.
Trusted by over 15,000 F&B and retail businesses across Southeast Asia, StoreHub offers the best features to reduce workload and provide more time for you to focus on what’s more important: expanding your business. 
Ready to make the switch? Book a FREE demo here!
This publication is provided for general information purposes only and is not intended to cover every aspect of the topics with which it deals. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content in this publication. The information in this publication does not constitute legal, tax or other professional advice from StoreHub or its affiliates. Prior results do not guarantee a similar outcome. We make no representations, warranties or guarantees, whether express or implied, that the content in the publication is accurate, complete or up to date.
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